The Catholic Archdiocese of Edmonton (CAEDM) gladly invites you to join us on the exciting venture of friendship with our Lord and Saviour, Jesus Christ, who is our Life. Transformed by His truth and love, we find hope and joy by living in His Word.
Position
The Archdiocese is currently looking for a Business Manager for our twin parishes of St. Agnes and St. Anthony, located in Edmonton, Alberta. This is a part-time position (28 hours/week) and the hours are flexible. Salary is commensurate with experience.
Reporting to the Pastor, the Business Manager provides support to the Pastor in the management of the office, business and facility operations of the parish. They will work closely with the finance committee, building committees and other parish committees and ministries to coordinate the business affairs of the parish in a professional, ethical and organized manner so as to relieve the pastor of as much management detail as possible.
Duties
Financial:
- responsible for all accounting management and reporting functions including accounts payable, cheques preparation, ledger postings and maintenance, monthly bank reconciliation and balancing for accuracy and timeliness including monthly building fund collections accounts transfers
- monitor parish bank accounts transactions frequently, verify all entries and update the books as necessary
- brief Pastor regularly on parish financial position
- collections counting (with assistance from volunteers)
- responsible for maintenance, uploading and postings of pre-authorized donations (PAD), and electronic fund transfer donations (EFT)
- As requested, prepare numerous weekly, monthly, semi-annual and annual reports throughout the year for the pastor and pastoral committees
- Coordinate and maintain Archdiocese Dayforce payroll system
- additional related duties, as assigned by the pastor
Operational:
- responsible for the purchase, upgrade and general maintenance of buildings, equipment and furnishings for the physical plant after approval granted
- check churches, rectory regularly inside and outside, note temperature, sounds, odor etc. for safety and security
- coordinate government mandatory timely inspections; including:
- fire safety systems, government mandatory timely inspections: AEDARSA, semi-annual hall kitchen compression test, stove hood cleaning, backflow preventer testing (EPCOR), etc.
- coordinate annual inspections; including:
- annual roof inspections, repairs and cleaning, seasonal boilers and air conditioning, maintenance of equipment, graffiti reporting and application for City Graffiti Assistance Program
- additional related duties, as assigned by the pastor
Administration:
- supervise custodial and cleaning contractors, and rectory housekeeping
- maintain records of holders for pass-cards, security codes, and call lists
- maintain all church, rectory, and office keys and records of key holders
- maintain records of access passwords for computers, CRA account, security video cameras, bank accounts and PAD uploads, Telus/EPCOR/Direct Energy accounts, telephone voicemail boxes, office safe and collections depository safe
- Maintain the contact list for contractors’ service calls and emergencies
- maintain all church drawings, photocopier lease agreement, snow removal and cleaning contractors’ agreement
- document and report timely to Archdiocese all personal injuries and physical damages on church properties
- maintain and update church property inventory records for Archdiocese
- file quarterly Archdiocese WCB report, and annual property insurance update report
- file applications to City to City for procession permits for Corpus Christi and St. Anthony Feast
- assist with answering telephones, doors when other team members not available
- purchase/order supplies and materials
- additional related duties, as assigned by the pastor
Qualifications:
- Office Administration certificate or equivalent experience is required.
- A bachelor’s degree in accounting, commerce, finance, or business would be preferred.
- Experience in the use of SAGE Accounting Software and electronic banking, is an asset.
- Proficiency in Microsoft Suite, specifically Excel and Word.
All employees are required to undergo a Police Records Check including the Vulnerable Sector Information Check and Intervention Records Check.
Please submit combined CV and resume and references to jennifer.guhle@caedm.ca
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.