The Foundation of St. Joseph Seminary & Newman Theological College was established to carry out all activities dedicated to the advancement of the Seminary and College, and their long-term financial viability, as world leaders in priestly formation and accredited theological education. Both institutions are essential achieving this vision, but they cannot succeed without the full support of our Catholic community.
It is through supporting The Foundation of St. Joseph Seminary and Newman Theological College that Catholics are offered the opportunity to participate in and contribute to, in real and practical ways, advancing the missions of these two incredible institutions.
The Foundation offers an exciting opportunity for a Foundation Assistant; this is a full-time position (35 hours/week) Monday to Friday.
Reporting to the Executive Director, this position works in a fast-paced, dynamic environment and provides comprehensive and integrated administrative support. The Foundation Assistant plays a significant role in the operational support of the Foundation. The successful candidate will be a highly skilled professional with more than three years of administrative experience.
Duties include but not limited to:
- Board binders
- Website update
- Meeting minutes and agenda, help with packages
- Pull donor lists
- Excel spreadsheets
- Mail merge
- Book meetings
- Formatting list and documents
- Draft letters
- Organize files
- Research
- Liaise with vendor
- Order swag
- Prepare invoices for payment
- Responds to inquiries from external and internal stakeholders and actively engages in resolving issues and finding solutions
- Enter actions into Raiser’s Edge to ensure accurate execution of donor commitments
- Query and manage lists from Raiser’s Edge for events, reports and other mailings
- Content creation for video, webpages, newsletter and social media content
- Maintains a high level of professionalism and confidentiality concerning all activities
- Develop, edit and update web content and other social media accounts
- Provide administrative support in filing, photocopying, scanning, preparation of mailings, supply inventory, courier packages and other related office duties.
- Excellent written and verbal communication skills
In addition,
- Judgement and discretion, ensuring appropriate permissions are obtained
- Ability to work on multiple assignments and quickly shift priorities
- Work independently and collaboratively as the situation dictates
- Provides support to the Executive Director as required
Minimum Qualifications
- Excellent communication (written, verbal and listening) and interpersonal skills.
- 3-5 years of administrative experience preferred;
- Administrative Diploma with equivalent combinations of education and significant experience may be considered.
- Ability to work with sensitive and confidential materials and maintain a high level of confidentiality.
- Excellent organizational and time management skills; ability to multitask.
- Demonstrated ability to take the initiative, prioritize and navigate shifting priorities.
- Brings service excellence and a can-do attitude focusing on solutions that align with the Foundation.
- Knowledge and appreciation of the Catholic faith is a definite asset.
- Excellent computer proficiency using Microsoft Office and web-based applications, and the ability to learn the Foundation’s donor software.
For more information about the Foundation, please go to https://caedm.ca/foundation/
All employees are required to undergo a Police Records Check including the Vulnerable Sector Information Check and Intervention Records Check. They are also required to undertake Safe Environment training provided from time to time through the Archdiocese of Edmonton.
If you are interested in this unique opportunity, please forward your resume, quoting the job title “Foundation Assistant” in the subject line, to angela.martincevic@foundationsjsntc.ca.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.