The Catholic Archdiocese of Edmonton (CAEDM) gladly invites you to join us on the exciting venture of friendship with our Lord and Saviour, Jesus Christ, who is our Life. Transformed by His truth and love, we find hope and joy by living in His Word.
The team member in this position provides skilled secretarial and reception services for the Pastor, Associate Pastor, staff members, parish groups and committees of the parishes of St. Agnes and St. Anthony. The secretary/receptionist facilitates parish communication and acts as the office minister of hospitality to the community.
Duties:
Reception duties:
- opens reception area daily and secures the area at the end of the working hours
- receive all incoming telephone calls for Pastor/Associate Pastor, team members and committees
- check email, print, file, distribute, respond and follow up
- sorts and distribute incoming mail and allocates to mail slots appropriately
- signs for registered mail and arranges courier services as needed
- prepare regular outgoing mail and bulk mailings
- check voice messages, disseminate, respond and follow up
- clarify problems and direct concerns to appropriate persons for action
- greet, meet and direct visitors to parish team members
- open the door and respond to needs of the people such as giving of food, and mass cards
- answer routine questions and action requests for mass cards, photocopying etc.
Secretarial functions:
- communicate with Pastor/Associate Pastor to keep current on their schedules and assist them
- type minutes, memos, agendas, letters, reports, mailing lists for Pastor
- prepare forms, information packages and sacramental certificates as directed
- register notice of marriage, baptisms, burial, first confession and confirmation
- prepare certificates for baptisms, first communion, confirmation, and marriages
- publish weekly parish bulletin, prepare prayers for the faithful and announcements
- prepare monthly calendars
- prepare list of priests’ schedules (schools, group homes and etc.)
- purchase office supplies and maintain office records of inventory
- monitor office equipment for maintenance and repair services
- back up computer data
Record and file functions:
- assist with maintaining sacramental records and registers
- maintain ministry and parishioner directories and lists
- maintain key sign out records
- maintain accurate office filing system(s)
- maintain publication subscription list
- parish census preparation
Pastoral Presence:
- respect the confidentiality of parishioners, fellow staff members and those seeking assistance from the Pastor/Associate Pastor or other team members
- demonstrate sensitivity to the needs of parishioners and individuals facing personal crisis
- keep up to date on the services provided by the parish and the Archdiocese
- be vigilant to assist the Pastor/Associate Pastor with ad hoc happenings or functions
- contact and coordinate volunteers
Other:
- additional sundry duties as assigned by the pastor or supervisor
Qualifications
- High School diploma required
- Office Administration certificate is preferred, but equivalent experience will be considered
- Experience in similar role
- Demonstrate ability to cultivate trusting relationships with internal and external stakeholders
- Demonstrate ability to work with a number of leaders simultaneously
- Natural self-started with initiative and ability to work with minimum supervision
- Excellent organizational skills
- Excellent verbal and written communication skills
- Ability to manage multiple projects
- Sensitivity and understanding of every individual as an inherently sacred Child of God
All employees are required to undergo a Police Records Check including the Vulnerable Sector Information Check and Intervention Records Check.
Please submit combined CV and resume and references to jennifer.guhle@caedm.ca
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.