Registry Assistant, Admissions – Newman Theological College

Newman Theological College is a Roman Catholic School of Theology committed to theological education and missionary discipleship. The College prepares laity, religious, and ordained ministers for Christian service and leadership in Western Canada and beyond. Our vision is to develop life-long disciples and ministers of Christ through the formation of minds and hearts.

We have an exciting opportunity for a Registry Assistant, Admissions. This is a full-time term position of 35 hours per week for two years. Reporting to the Registrar, this team member will be responsible for academic administrative support to the College.

This position plays a significant role in the operational support of the College. The successful candidate will be a highly skilled professional with well-developed interpersonal skills and a strong commitment to service excellence. The track record will demonstrate the following: punctual, discreet, hardworking, and able to work with minimal direction, adaptable and flexible, good level of critical thinking and analytical problem solving skills, ability to act decisively and to exercise initiative and judgement on a wide range of issues, superior oral and written presentation, well-developed planning and organizational skills, is open and interested in new ideas and searches for new methods of doing things, models innovation, flexibility, and resilience, develops plans to check for quality assurance in processing, corrects errors when necessary, and adjusts processes to ensure fewer errors occur in the future, and has excellent attention to detail.

Responsibilities

• Undergraduate and graduate admissions support including engagement with prospective students throughout the admission process
• Managing each applicant record in integrated technology systems to ensure the ongoing accuracy of student information, the submission of a strong and complete application, and the logging of interactions with each student
• Preparing weekly admission reports for review to track progress within the prospective student funnel
• Receiving, scanning, and electronic filing of student records
• Supporting the Registrar in the design and distribution of support documents such as guides, forms and the annual academic calendar
• Providing daily administrative support to the Registrar as required
• Maintaining a high level of professionalism and confidentiality concerning all activities

Minimum Qualifications

• Bachelor’s degree preferred
• Excellent verbal, written, and interpersonal skills are necessary to respond to a variety of people
• Excellent computer skills including experience with student information systems (e.g., CrossRoad, Populi, Banner, PeopleSoft) and Microsoft Office
• Knowledge of Adobe Acrobat forms, and Adobe FrameMaker preferred
• Some knowledge of HTML would be an asset
• Some knowledge of a CRM e.g., Slate, Salesforce etc. would be an asset
• Ability to learn new software applications quickly
• Good level of critical thinking and analytical problem-solving skills
• Ability to act decisively and to exercise initiative and judgement on a wide range of issues
• Well-developed planning and organizational skills
• Knowledge of the College’s programs, policies, procedures, and operating requirements
• Experience in a post-secondary Admissions or Registrar’s Office preferred
• Knowledge of the Catholic faith is a definite asset

For more information about Newman Theological College, please go to https://www.newman.edu/.

If you are interested in this unique opportunity, please forward your resume, quoting the job title “Registry Assistant, Admissions” in the subject line, to HR@newman.edu. This opportunity will remain available until a successful applicant is selected.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.