Administrative Assistant – Mission Advancement

The Catholic Archdiocese of Edmonton (CAEDM) gladly invites you to join us on the exciting venture of friendship with our Lord and Saviour, Jesus Christ, who is our Life. Transformed by His truth and love, we find hope and joy by living in His Word.

We have an opportunity for a Full-Time Permanent (35 hours per week; Monday through Friday) Administrative Assistant at the Pastoral Administrative Offices located at 8421–101 Avenue, Edmonton, AB.

The Administrative Assistant advances the mission of the Church by fostering a cohesive, relationship-oriented, and high-trust work environment. Reporting directly to the Senior Lead, they serve as the primary point of contact for the Mission Advancement portfolio.

This is more than a support role; you will serve as a central coordinator and a key member of a high-trust team where vision moves into execution. As a “systems-thinker,” you will anticipate needs before they arise, ensuring the team remains focused on strategic priorities through exceptional administrative support and operational excellence.

The Mission Advancement team relies on this role to provide practical solutions and integrated support. We are looking for a candidate who is confident in sharing ideas and suggestions, and who demonstrates both proficiency and a “friendship” with current and emerging technologies.

We invite you to join a work community dedicated to helping every member reach their highest potential. We seek an individual who desires to use their creative talents and energy to strengthen the connection between the people and the Archdiocese. If you are ready to use your skills to advance the Mission of the Church, we invite you to take the next step in your career journey with us.

Duties

• Managing complex calendars, prioritizing high-level correspondence, and exercising discernment in stewarding leadership’s time.
• Preparing briefings and facilitating connections that move Mission Advancement goals from vision to execution.
• Overseeing physical and digital infrastructure for a small, agile team, including coordinating meetings, assisting with events, maintaining records, and supporting cross-departmental collaboration.
• Anticipating needs and developing systems that enable the team to thrive.

Qualifications

• Experience: Minimum five (5) years of progressively responsible administrative experience.
• Education: High School Diploma required; Diploma or Certificate in a related field preferred (or an equivalent combination of education and experience).
• Technical Skills: Proficiency in Microsoft Office, Canva, database management systems (Donor/HR), and records management.
• Core Competencies: High emotional intelligence, strong critical thinking skills, and the ability to pivot between independent tasks and collaborative team support.
• Values: Sensitivity to the inherent dignity of every individual and commitment to advancing the mission of the Church.

Additional Notes

• This position will likely include evening and weekend work
• This position may include some travel throughout the Archdiocese

All employees are required to undergo a Police Records Check, including a Vulnerable Sector Information Check and an Intervention Record Check.

We conclude with the standard application instructions:

If you are interested in this opportunity, please submit your resume quoting the job title “Mission Advancement Administrative Assistant” (Click “Apply for Job”).

All employees are required to undergo a Police Records Check including the Vulnerable Sector Information Check and Intervention Records Check.

If you are interested in this opportunity, please submit a resume quoting the job title “Administrative Assistant” in the subject line to email to: Marion.Haggarty-France@caedm.ca

We thank all those who apply; however, only those invited for an interview will be contacted.