The Catholic Archdiocese of Edmonton (CAEDM) gladly invites you to join us on the exciting venture of friendship with our Lord and Saviour, Jesus Christ, who is our Life. Transformed by His truth and love, we find hope and joy by living in His Word.

Position:

The team member in this position provides skilled secretarial and reception services for the Pastor, Associate Pastor, staff members, parish groups and committees of the parishes of St. Agnes and St. Anthony.  The secretary/receptionist facilitates parish communication and acts as the office minister of hospitality to the community.

Duties:

Reception duties:

• opens reception area daily and secures the area at the end of the working hours
• receive all incoming telephone calls for Pastor/Associate Pastor, team members and committees
• check email, print, file, distribute, respond and follow up
• sorts and distribute incoming mail and allocates to mail slots appropriately
• signs for registered mail and arranges courier services as needed
• prepare regular outgoing mail and bulk mailings
• check voice messages, disseminate, respond and follow up
• clarify problems and direct concerns to appropriate persons for action
• greet, meet and direct visitors to parish team members
• open the door and respond to needs of the people such as giving of food, and mass cards
• answer routine questions and action requests for mass cards, photocopying etc.

Secretarial functions:

• communicate with Pastor/Associate Pastor to keep current on their schedules and assist them
• type minutes, memos, agendas, letters, reports, mailing lists for Pastor
• prepare forms, information packages and sacramental certificates as directed
• register notice of marriage, baptisms, burial, first confession and confirmation
• prepare certificates for baptisms, first communion, confirmation, and marriages
• publish weekly parish bulletin, prepare prayers for the faithful and announcements
• prepare monthly calendars
• prepare list of priests’ schedules (schools, group homes and etc.)
• maintain office records of inventory
• monitor office equipment for maintenance and repair services
• back up computer data

Record and file functions:

• assist with maintaining sacramental records and registers
• maintain ministry and parishioner directories and lists
• maintain key sign out records
• maintain accurate office filing system(s)
• maintain publication subscription list
• parish census preparation

Pastoral Presence:

• respect the confidentiality of parishioners, fellow staff members and those seeking assistance from the Pastor/Associate Pastor or other team members
• demonstrate sensitivity to the needs of parishioners and individuals facing personal crisis
• keep up to date on the services provided by the parish and the Archdiocese
• be vigilant to assist the Pastor/Associate Pastor with ad hoc happenings or functions
• contact and coordinate volunteers

Other: 

• additional sundry duties as assigned by the pastor or supervisor

Qualifications

• High School diploma required
• Office Administration certificate is preferred, but equivalent experience will be considered
• Experience in similar role
• Demonstrate ability to cultivate trusting relationships with internal and external stakeholders
• Demonstrate ability to work with a number of leaders simultaneously
• Natural self-started with initiative and ability to work with minimum supervision
• Excellent organizational skills
• Excellent verbal and written communication skills
• Ability to manage multiple projects
• Sensitivity and understanding of every individual as an inherently sacred Child of God

Closing date for this posting is October 31, 2025.

As People of Mission, the Archdiocese of Edmonton promises a missionary culture of being grateful, united, co-responsible, trusting, and courageous. The successful candidate will work within such an environment and contribute to its growth.

All employees are required to undergo a Police Records Check including the Vulnerable Sector Information Check and Intervention Records Check.

To apply, submit a resume and a cover letter, please contact Florentina Suce at Florentina.Suce@caedm.ca

We thank all those who apply; however, only those invited for an interview will be contacted.

Contexte :

La paroisse Saint-Thomas-d’Aquin annonce l’ouverture d’un poste de Secrétaire-Comptable. La fusion des postes à temps partiel de Secrétaire et de comptable répond au souci d’efficacité et d’efficience. La personne recherchée pourra assurer, au bénéfice des paroissiens, la continuité d’accès aux services de Secrétariat et de comptabilité tous les jours ouvrables. La responsabilité d’une seule personne permettra d’éviter les duplications et renvois de responsabilité observées. Les objectifs poursuivis sont une meilleure coordination des tâches et une économie de moyens de fonctionnement. D’autres part, un responsable à temps plein apportera une amélioration significative par rapport aux délais d’exécution des opérations de comptabilité, comme les opérations bancaires, la tenue des comptes, les paiements des fournisseurs et autres prestataires, les reçus d’impôts, etc. La paroisse est donc à la recherche d’une personne compétente, expérimentée, rigoureuse et organisée qui jouera un rôle pivot pour appuyer la réalisation des activités administratives et pastorales. Enfin, l’adhésion sincère aux valeurs chrétiennes de l’église catholique dans un environnement d’accueil, d’aide, de partage et de dévouement est une exigence fondamentale.

Avantages :

• Possibilité de faire une différence dans l’organisation et des processus de travail;
• Multitâches.

Description de poste et responsabilité:

• Fournir les informations financières à la direction en recherchant et en analysant les données comptables;
• Gestion des comptes payables (entrées de données, paiements et classement);
• Gestion des comptes recevables (envois des états de compte, facturation et paiements);
• Effectuer les rapports financiers mensuellement (réconciliation des comptes bancaires, bilan et état des résultats);
• Effectuer les rapports d’activités pastoral et financiers annuellement;
• Préparation des documents financiers et participation aux rencontres du Conseil d’Administration et de Finances;
• Compiler les dons de charité et émettre les reçus;
• Gestion du site Web et du bulletin électronique (mise à jour et nouvelles);
• Accueil des paroissiens et des visiteurs en personne ou au téléphone;
• Gestion des appareils de bureau et fournitures (ordinateurs, système téléphonique, photocopieur);
• Gestion de la communication (rencontres, courrier, courriel);
• Gestion de la location de salles.
• Classement, archivage, gestion des appels téléphoniques, travail de bureau général;
• Assurer un traitement des diverses demandes de support administratif;
• Gestion de tous les documents au niveau des sacrements (certificats des sacrements);
• Gestion des intentions de messe.

Profil recherché :

Langues : Maîtrise de la langue française et anglais à l’orale et à l’écrit

Éducation : Diplôme d’études professionnelles en comptabilité ou l’équivalent

Expérience : 2 ans et plus en comptabilité et secrétariat.

Compétentes et qualifications

• Débrouillardise et autonomie;
• Pouvoir traiter plusieurs dossiers de façon simultanée et travailler sous pression en respectant des échéances fixes;
• Maîtriser la suite Microsoft Office et Sage;
• Entregent et facilité à communiquer avec les paroissiens et les clients;
• Attention liée aux détails;
• Confidentialité et professionnalisme.

Renseignements sur l’emploi :

• Emplacement: Edmonton, AB, en présentiel;
• Rémunération selon vos compétences et votre expérience et l’échelle salarial de l’Archidiocèse d’Edmonton;
• Type d’emploi : Permanent temps complet– 35 heures/semaine;
  • Du lundi au vendredi;
  • Date prévue de début : le plus tôt possible.

Avantages :

• Plan de pension;
• Assurances collectives (vie, médicaments et maladie);
• Programme d’aide aux employés (Archidiocèse d’Edmonton)
• Congés familiales et maladie;
• Congés payés.

Documents requis :

• Une lettre de motivation;
• Diplômes requis;
  • Curriculum vitae actualisé;
  • Les contacts de 2 personnes références;
• Un document de vérification des antécédents personnels pourra être demandé à la personne retenue.

Faire parvenir le dossier, contenant les documents requis, par courriel à Révérend Vincent Zibi, CFIC Vincent.ZibiCFIC@caedm.ca au plus tard le 8 octobre 2025.

Context

The francophone parish of Saint-Thomas-d’Aquin in Edmonton announces the opening of a Secretary-Accountant position. The merger of the part-time Secretary and Accountant positions responds to the concern for effectiveness and efficiency. The person sought will be able to ensure continuity by providing Secretarial and Accounting services to parishioners every working day. The responsibility of a single person will avoid the duplication and referral of responsibilities observed. The objectives pursued are better coordination of tasks and savings in operating resources. Furthermore, a full-time manager will bring a significant improvement in the execution times of accounting operations, such as bookkeeping, payments to suppliers and service providers, tax receipts, etc. The parish is therefore looking for a competent, experienced, rigorous, organized, and dedicated person. He or she will play a pivotal role in supporting the administrative and pastoral activities of the parish. The person sought must adhere, with sincerity, to the Christian values of the Catholic Church in an environment of welcome, help, sharing and dedication.

Opportunity:

• Making a difference in organization and work processes;
• Multitasking.

Job Description and Responsibilities:

• Provide financial information to management by researching and analyzing
  accounting data;
• Manage accounts payable (data entry, payments, and filing);
• Manage accounts receivable (sending statements, invoicing, and payments);
• Prepare monthly financial reports (bank account reconciliation, balance sheet, and
  income statement);
• Prepare annual pastoral and financial activity reports;
• Prepare financial documents and participate in Board of Directors and Finance
  meetings;
• Compile charitable donations and issue receipts;
• Manage the website and e-newsletter (updates and news);
• Welcome parishioners and visitors in person or by phone;
• Manage office equipment and supplies (computers, telephone system, photocopier);
• Manage communications (meetings, mail, email);
• Manage room rentals.
• Filing, archiving, handling phone calls, and general office work;
• Processing various administrative support requests;
• Managing all sacramental documents (sacramental certificates);
• Management of mass intentions.

Desired Profile:

Languages: Fluency in spoken and written French and English, all meetings are in French

Education: Professional studies diploma in accounting or equivalent

Experience: 2+ years in accounting and secretarial work.

Skills and qualifications

• Resourcefulness and autonomy;
• Ability to handle multiple projects simultaneously and work under pressure while
  meeting fixed deadlines;
• Proficiency in Microsoft Office and Sage;
• Interpersonal skills and ability to communicate with parishioners and clients;
• Attention to detail;
• Confidentiality and professionalism.

Job Information:

• Location: Edmonton, AB, in-person;
• Remuneration according to your skills and experience as per the salary scale of the
  Archdiocese of Edmonton;
• Employment Type: Permanent, full-time – 35 hours/week;
  • Monday to Friday;
  • Expected start date: as soon as possible.

Benefits:

• Pension plan;
• Group insurance (life, prescription drugs, and health);
• Employee Assistance Program (Archdiocese of Edmonton)
• Family and sick leave;
• Paid time off.

Required Documents:

• Cover letter;
• Required qualifications;
  • Up to date resume;
  • Contact details of two references;
• A background check may be requested from the successful candidate.

Send the required documents by email to Reverend Vincent Zibi, CFIC
Vincent.ZibiCFIC@caedm.ca by October 8, 2025.

The Catholic Archdiocese of Edmonton (CAEDM) gladly invites you to join us on the exciting venture of friendship with our Lord and Saviour, Jesus Christ, who is our Life. Transformed by His truth and love, we find hope and joy by living in His Word.

Position

The Archdiocese is currently looking for an Accounts Payable Clerk; this is a full time position (35 hours/week) Monday to Friday.

Reporting to the Finance Lead, this position provides effective and efficient accounting support within the Finance Office. Liaise with the staff of The Catholic Archdiocese of Edmonton (including the Pastoral & Administration Offices, Newman Theological College / St. Joseph Seminary, Edmonton Catholic Cemeteries and parishes) to address specific accounts related issues.

Duties

• Ensures all items submitted for payment include appropriate approvals and necessary support documentation for payment
• Ensures the accuracy of invoice payments, that applicable discounts have been deducted, and that charges not payable have been eliminated
• Ensures that payment is properly charged to the correct account and department
• Enters payables invoices accurately and timely
• Prepares cheques with supporting documents for signatures
• Mails payments to suppliers
• Makes bank deposits
• Files payables; reviews payables for creation of additional files
• Controls advances, recoverables and contracts by reconciling related payables
• Establishes and maintains liaison with Archdiocesan staff, other organizations and suppliers to provide and obtain information necessary to ensure the accuracy of accounts and other financial transactions
• Provides information for responses to queries by examining accounting reports and interpreting information in accounting statements and disbursement print-outs
• Maintains and prepares reports from manual or electronic files
• Responds to staff and supplier inquiries and solve problems related to payables
• Sets up and maintains manual and computerized information filing systems
• Compiles data, statistics and other information and may conduct research
• Process and manage benefit enrollments with Sun Life for all eligible employees.
• Review monthly payroll prior to pay run execution.
• Prepares reports (e.g. yearend)
• Keeps informed of archdiocesan programs, policies and procedures including programs of parishes and mission of other organizations and agencies as well as what is endorsed by the archdiocese
• Performs other related duties as assigned by supervisor from time to time

Qualifications:

• Accounting certification preferred or equivalent experience and training
• Experience in accounts payable, data entry and reconciliation. General related office experience considered
• Experience in Accounting software is an asset e.g. MS Navision, Sage, other related software; Microsoft Office Suite including Excel and Word
• Knowledge of accounts review practices and procedures
• Knowledge of the Catholic Archdiocese of Edmonton and its programs, services and policies an asset
• Highly developed interpersonal skills and communication abilities including well-developed listening skills
• Ability to learn quickly and retain new knowledge
• Excellent organizational skills and time management abilities
• Experience working with minimal supervision while remaining collaborative

All employees are required to undergo a Police Records Check including the Vulnerable Sector Information Check and Intervention Records Check. They are also required to undertake Safe Environment training provided from time to time through the Archdiocese of Edmonton.

Please submit combined CV, resume and references to Jennifer Guhle, HR Lead at jennifer.guhle@caedm.ca

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

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For full details on current opportunities to join the Covenant Health team and “find your calling,” please visit https://www.covenanthealth.ca/careers/.