The Catholic Archdiocese of Edmonton (CAEDM) gladly invites you to join us on the exciting venture of friendship with our Lord and Saviour, Jesus Christ, who is our Life. Transformed by His truth and love, we find hope and joy by living in His Word.
Position
The Archdiocese is currently looking for an Accounts Payable Clerk; this is a full time position (35 hours/week) Monday to Friday.
Reporting to the Finance Lead, this position provides effective and efficient accounting support within the Finance Office. Liaise with the staff of The Catholic Archdiocese of Edmonton (including the Pastoral & Administration Offices, Newman Theological College / St. Joseph Seminary, Edmonton Catholic Cemeteries and parishes) to address specific accounts related issues.
Duties
- Ensures all items submitted for payment include appropriate approvals and necessary support documentation for payment
- Ensures the accuracy of invoice payments, that applicable discounts have been deducted, and that charges not payable have been eliminated
- Ensures that payment is properly charged to the correct account and department
- Enters payables invoices accurately and timely
- Prepares cheques with supporting documents for signatures
- Mails payments to suppliers
- Makes bank deposits
- Files payables; reviews payables for creation of additional files
- Controls advances, recoverables and contracts by reconciling related payables
- Establishes and maintains liaison with Archdiocesan staff, other organizations and suppliers to provide and obtain information necessary to ensure the accuracy of accounts and other financial transactions
- Provides information for responses to queries by examining accounting reports and interpreting information in accounting statements and disbursement print-outs
- Maintains and prepares reports from manual or electronic files
- Responds to staff and supplier inquiries and solve problems related to payables
- Sets up and maintains manual and computerized information filing systems
- Compiles data, statistics and other information and may conduct research
- Process and manage benefit enrollments with Sun Life for all eligible employees.
- Review monthly payroll prior to pay run execution.
- Prepares reports (e.g. yearend)
- Keeps informed of archdiocesan programs, policies and procedures including programs of parishes and mission of other organizations and agencies as well as what is endorsed by the archdiocese
- Performs other related duties as assigned by supervisor from time to time
Qualifications:
- Accounting certification preferred or equivalent experience and training
- Experience in accounts payable, data entry and reconciliation. General related office experience considered
- Experience in Accounting software is an asset e.g. MS Navision, Sage, other related software; Microsoft Office Suite including Excel and Word
- Knowledge of accounts review practices and procedures
- Knowledge of the Catholic Archdiocese of Edmonton and its programs, services and policies an asset
- Highly developed interpersonal skills and communication abilities including well-developed listening skills
- Ability to learn quickly and retain new knowledge
- Excellent organizational skills and time management abilities
- Experience working with minimal supervision while remaining collaborative
All employees are required to undergo a Police Records Check including the Vulnerable Sector Information Check and Intervention Records Check. They are also required to undertake Safe Environment training provided from time to time through the Archdiocese of Edmonton.
Please submit combined CV, resume and references to Jennifer Guhle, HR Lead at jennifer.guhle@caedm.ca
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.