St. Joseph’s College (SJC) has an exciting opportunity for an Executive Assistant to the President and Board. This is 0.6 full-time equivalent (FTE) position providing a competitive salary, excellent benefits, and a 6% employer matching contribution -pension. The regular working hours are Monday – Friday from 10 AM – 2:30 PM with evening and late afternoons occasionally required for the board meeting cycles (4 times per year).
Reporting to the College President, this team member will be responsible for administrative support to the Office of the President, and through that office, the Board of Governors. The EA plays an important diplomatic role in the confidentiality of the President’s office and maintains excellent relationships with internal and external counterparts to ensure effective and efficient planning, scheduling, and responses. The role also supports the Board of Governors, and through the office of the President drafts the agendas, materials, and recording of the Board’s activities.
The successful candidate will be a highly skilled professional with senior-level administrative experience whose track record demonstrates the following: excellent written and verbal communication skills; judgement and discretion; ability to work on multiple assignments; ability to quickly shift priorities, and to be solution focused all while being able to work independently and collaboratively as the situation dictates.
Responsibilities/Activities
- Organizes and anticipates the President’s needs when providing support on the day-to-day activities and can generate specific actions without consultation based on understanding the President’s needs.
- Assists with the President’s calendaring and select communications, including planning for recurring events, the anticipation of events, committee meetings, strategic blocking of time, negotiating meeting times for internal and external administrators, liaising with other offices to ensure their availability for events/meetings, and developing strong professional relationships with colleagues at the University of Alberta.
- For the Board and office of the President, receives, prioritizes and prepares correspondence and drafts (external and internal) that are frequently confidential.
- Researches and prepares correspondence and reports and proofreads and edits reports before finalization and distribution.
- Coordinates room bookings and Board support, including technology and smooth running of board meetings and events.
- Provides support to the President as required
- Maintains a high level of professionalism and confidentiality concerning all activities.
Minimum Qualifications
- Office Administration with 3 years of senior administrative experience preferred;
- A high school Diploma with equivalent combinations of education and significant experience may be considered. Preference for University level education.
- Experience supporting leaders at the executive level.
- Ability to work with sensitive and confidential materials and maintain a high level of confidentiality.
- Excellent organizational and time management skills and the ability to multitask.
- Demonstrated ability to take the initiative, prioritize and navigate shifting priorities.
- Demonstrated competencies in areas of professionalism, leadership, organizational understanding, teamwork and flexibility/adaptability.
- Service excellence
- Excellent communication (written, verbal and listening) and interpersonal skills.
- Ability to work independently with minimal supervision and perform tasks accurately with attention to detail.
- Experience in planning and coordinating special events.
- Demonstrates a passion for the College’s mission as a Catholic institution preparing students for building the common good.
- Knowledge and appreciation of the Catholic contexts is an asset.
- Excellent computer proficiency using Excel, google suites, and other required platforms.
Job Types: Part-time, Permanent
Pay: $26,707.98-$35,806.78 per year
Expected hours: 21 per week
Benefits:
- Company pension
- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- Life insurance
- Vision care
Schedule:
- Day shift
- Monday to Friday
Education:
- AEC / DEP or Skilled Trade Certificate (preferred)
Work Location: In person
Application deadline: 2024-01-15
Apply Now: https://ca.indeed.com/q-st-joseph%27s-college-jobs.html?vjk=cdf69463f9e1c983&advn=6650443015447561